Volunteer

Fall 2025 Swap Volunteer info 🎉🎉🎉 

Sign up to help make it happen 👇👇👇

An hour or two or offering transportation is great! Swap Day is fun... so is volunteering!

1. Be a greeter or sort and arrange supplies as they arrive! Bring your knowledge to setup - help identify supplies, get a preview of donations, and meet other swappers!

2. Offer supplies and extra support that add swap magic - from food to bookends! 💖

3. Help us transport tables and early drop-offs to the Old Lumberyard in Livingston, and help with returning loaned items.

   • MAKE IT EASY Alternatives 💡

     1. Loan/rent us a cargo trailer Wednesday-Monday of Swap week. (about $165 from U-Haul)

     2. Cover the cost of a moving truck instead of our separate Sunday/Monday transportation plans. Instead of many vehicles and trips to return tables and transport swap leftovers, donate a moving truck to load on Sunday and deliver to 4 locations in Livingston on Monday. (about $100 from U-Haul)

4. "Shop" using wishlists for programs and groups on Saturday, 3-4pm - bring your skills and knowledge to select materials that meet the needs of local programs and groups (email craftsupplyswap@gmail.com to sign up for this)

Questions? Email craftsupplyswap@gmail.com, message us on Instagram/Facebook

More ways to support the swap

Typical Craft Supply Swap Volunteer Needs 🤝

In general this, we need this help to make the Fall and Spring swaps happen. 1-2 hours or one-way transportation is great - many hands make light work.

DROP-OFFS: 1-2 hours

• Old Lumberyard Early Drop-offs - Wednesday, Thursday, Friday week of Swap

  • Be a welcoming person, sign-in swappers (so they get early entry)

  • Help bring in supplies, if needed and you can

  • Setup tables

  • Sort items

  • Identify mystery treasures

• Community Early Drop-offs - currently Clyde Park, Big Timber, Emigrant, Gardiner

  • Host an early drop-off spot in Gardiner, Emigrant, or Clyde Park to make the event more accessible to folks outside of Livingston

  • Transport empty and full tubs between Livingston and early drop-off sites (can be one-way!) so they get to Livingston in time for the swap

• Transport tables from our generous loaners to the Old Lumberyard

• Move furniture inside the venue on Monday & Tuesday to make room for our treasures

SWAP DAY, Saturday: 1-2 hours

• During the Swap - 11-3:30

  • Greet and make folks feel welcome

  • Sort drop-offs (11-12)

  • Help arrange and display arriving supplies in categories so folks can browse. (12-3:30)

  • Identify mystery treasures

• Breakdown Begins!- 3:30-4pm

  • Begin sorting supplies for donations and transportation

  • Breakdown snack and drink area

TIDY UP CREW, Sunday: 1-2 hours (this goes fairly quickly)

• Old Lumberyard: 2-5pm

  • Clean and breakdown tables

  • Sort and collect supplies for donations

  • Leave the space looking like it did when we arrived!

• Transport tables back to our generous lenders

• Transport leftover supplies to donation sites

SUPPLIES - in-kind preferred

• Still looking for these to keep and call our own

  • 20 small but strong magnets

  • 10 metal bookends (with the magnets, these hold our category signs)

• Need these every swap

  • Break area to chat, rest, mingle, and get back in there!

    • Coffee (1 bag caf, 1 bag decaf), tea assortment

    • Cream/milk, sugar

    • Water dispenser

    • Lil surprise snacks to thank our volunteers and swappers - there are a lot of supplies to take in!

  • Cash or gift cards for any of these items is also great

  • Hang a poster, tell a friend!

  • Share with your local groups and organizations!

• We borrow these and could use more or backups if things change!

  • 15 tables - loan or donate

  • plastic storage tubs/totes with lids to store leftover supplies (clean inside)